Ishanika_Photos_

1. Retainer/Deposit: A non-refundable fee paid upfront to reserve the photographer's time and date. 2.Cancellation Fees: A percentage of the total fee charged if the client cancels the shoot, potentially increasing closer to the shoot date. 3.Timeframes for Cancellation: A specific time period (e.g., 15 days, 7 days, 48 hours) before the shoot during which cancellation fees may apply. 4.Rescheduling Options: The possibility of rescheduling the shoot instead of cancelling and potentially receiving a refund. 5.Exceptions and Force Majeure: Situations beyond the client's control (e.g., medical emergency, natural disaster) where the policy may be adjusted or waived. 6. Non-refundable products/services: Once a client selects and pays for digital files, prints, or other products, these are typically non-refundable. 7. Client Cancellation: Define the time frame for cancellation, the type of fee (e.g., retainer forfeiture, percentage of the total fee), and whether refunds are possible. 8. Photographer Cancellation: Outline the reasons for cancellation (e.g., illness, emergency), the process for finding a replacement, and potential refunds. 9. Rescheduling: Clarify if rescheduling is allowed, and under what conditions, including whether a new retainer is required. 10. Equipment Liability: Specify the photographer's liability for equipment damage or loss, and any limitations. 11. Force Majeure: Include a clause that addresses circumstances beyond the parties' control (e.g., natural disasters) that may prevent the photoshoot. 12. Example Clauses: "Client Cancellation: If the client cancels the photoshoot more than [number] days before the scheduled date, the retainer will be forfeited. If the client cancels within [number] days, the full fee may be due." 13. "Photographer Cancellation: If the photographer must cancel due to illness or unforeseen circumstances, reasonable efforts will be made to find a replacement photographer. If no suitable replacement is available, all payments will be refunded." 14. "Rescheduling: Rescheduling is allowed with [number] days notice, subject to photographer availability. A new retainer may be required." 15. "Equipment Liability: The photographer is not liable for any damage or loss to the client's equipment, unless proven negligent." 16. Additional Considerations: Communication: Clearly communicate the cancellation policy to the client before they sign the contract. 17. Legal Clarity: Ensure the contract is legally sound and enforceable. 18. Flexibility: Consider offering some flexibility in case of unforeseen circumstances.